Managing human resources is a critical aspect of any business. There are many areas of human resource management that plays an essential role in the success of the company. Over time, most people relied on manual processes to get these tasks done. But, things are changing because automation is starting to give HR a new face. All businesses will eventually adapt to innovation, whether it’s with the hiring process, training, or other admin functions.

HR automation defined

Automation in the field of HR refers to using any system, technology, or process that eliminates manual tasks. The primary purpose of automating HR is to increase efficiency and productivity. What this does is to make sure that employees get to focus on critical areas of their job and allows technology to take over menial processes. Through automation, many repetitive tasks get streamlined using a system or application. This practice is cost-effective and helps the company save time and other resources.

What are the benefits of HR automation?

With proper implementation, companies can reap many benefits from an automated HR system. Here are specific examples of advantages brought by automation in the HR industry.

  • Adhere to compliance requirements and policies.
  • Quick processing and the ability to conveniently share data increases overall team productivity.
  • Reduce the cost of hiring new employees.
  • Reduce the cost of storing and printing documents.
  • Eliminate or reduce instances of lost data and other critical documents.
  • Make collaboration with other teams more efficient.
  • Make better decisions based on accurate data.

Shifting to HR automation may be challenging for some companies but is never impossible. As a business grows, automation becomes a necessity not only for HR but also for other critical areas of the business.

Which HR processes are commonly automated?

Choosing which HR process to automate depends on the organisation’s needs. There are software packages and enterprise solutions that automate specific repetitive tasks, so you don’t have to choose. Here are examples of HR functions that benefit most from automation.

  1. Employee timesheets. Tracking employee timesheets is a time-consuming process. An application that tracks and collects data automatically increases efficiency and accuracy.
  2. Leave request and monitoring. Another task that shouldn’t be done manually is filing, tracking, and approving leave requests. The entire process, including management approval, may be automated using one program or system.
  3. Managing employee performance. Using software to track employee performance eliminates human error. Also, it ensures an unbiased approach to decision-making. Also, employee performance based on KPIs changes all the time depending on company goals.
  4. Hiring and onboarding. Onboarding new employees used to be conducted manually. But, it’s now possible to get this done via a single application. The app usually features a checklist for employees to accomplish. The list includes tasks such as document verification, tools access, and device requests.

There are plenty of other repetitive tasks which can be automated such as exit interviews. As such, every modern HR department should consider the benefit of eliminating manual tasks by adopting an automated system or software.

The lifeline of any company is its employees. Companies expect their employees to contribute significantly to the productivity and growth of the organisation.

Modern businesses favour HR Automation, recognising that the information required by other systems is often stored in the core HR System. By integrating your HR system with other key organisational systems, it reduces manual tasks, increases data quality and the speed of data transfer (real-time), improves the confidence in reports and significantly reduces the time it takes to complete HR tasks.